Giving Notice

Some items require notice before the assembly can consider them. Notice (more technically, Previous Notice) means that the members are notified ahead of time that an item will come up before them. This is often done by announcing at a meeting that something will be brought up the next time. If the society is meeting less often than quarterly or if the bylaws require it, the notice is included in the Call for the meeting that is sent to the members.

To count the days for the notice, the day that the notice is sent out is counted but not the day of the meeting. So for a notice that requires ten days and a meeting that is scheduled on the 23rd of the month, notice needs to go out no later than the 13th of the month -- the 13th is counted as day 1 and the 22nd would be day 10. So if the notice was sent on the 14th, it could not be considered on the 23rd; if sent on the 13th, it could be considered on the 23rd.

In counting the days, it is based on "sent" and not on "received". The society has no control over the postal system.

How is the notice sent? By mail unless another way is authorized.

The purpose of notice is to ensure that the members know that some serious topic is coming up at the meeting. Notice is not perfect as you cannot ensure that everybody will receive the notice (some mail gets delayed) or that they will read it either partially or completely.